Administrative Arrangement

Travels

There are three airlines that fly into Gaborone:

1. Air Botswana – The Botswana national carrier and flies directly from South Africa, Zambia and Zimbabwe. This is recommended as the connecting flight through Johannesburg as there will be travel packages in place. It is also the carrier of choice for delegates wishing to take a few days off to travel to the World famous tourist attractions such as Okavango Delta
2. Kenya Airways – The Kenya national carrier brings many advantages for the traveller coming to Botswana:
   • Direct flight into Botswana almost daily, which eliminates the need for a transit visa through South Africa
   • 10% discounts on all published fares for participants/delegates on flights operated from Africa and Asia destinations
   • Kenya Airways flies to 64 destinations within Africa/Asia/Middle East and Europe.
   • Over the past year Kenya Airways have worked with SADC, United Nations, Commonwealth, for transportation of their delegates to Botswana within the network route.
3. Ethopian Airways – Ethopian Airways has limited flights into Gaborone Botswana, and has an extensive network across Africa to enable smooth travel to Botswana

Road Transport within Botswana

CEDA will be available at the airport to receive arriving participants at the forum. The round the clock transportation will be available for all scheduled flights and arrivals. There will further be members of staff to assist any arriving delegate who may have difficulties or delays at immigration.

Further, there are internationally recognised car rentals at the airport for any delegate who may wish to make their own private arrangements.

• AVIS
• EuropCar
• BIDVEST Car Rentals

Visa Requirements

Individuals coming into the Botswana for the WFDFI CEO Forum 2016 will also be required to apply for a VISA. The required time to get VISA approved takes fourteen (14) days maximum.

A passport with at least six months of validity remaining is required. Visitors must also have outgoing travel documents and sufficient funds to finance their stay. Nationals are advised to contact their country’s high commission/embassy to determine passport and visa requirements.

Who is eligible to apply for this service?

All Citizens of Commonwealth countries do not require visa except those from Bangladesh, Cameroon, Ghana, India, Nigeria, Pakistan, and Sri Lanka. Foreign nationals whose countries have signed a Visa Abolition Agreement with Botswana are also not required to apply for a visa.

N.B. Those who have permits but decide to stay outside the country for more than six months are required to apply for a visa when they come back to Botswana.

The following countries need VISAS to enter Botswana:

Countries Whose Nationals Require Visa To Enter Botswana

What is required for application of this service?

• Covering letter from the host.
• Certified copies of permits (work and residence) from the host
• Application form filled by the applicant.
• Itinerary or flight schedule
• Copies of business documents (if the host is running a business).
• Copies of marriage certificate, birth certificate, and ordination certificate (pastors)
• Bank statements and hotel bookings.

Where can I apply for a visa?

There are 20 diplomatic missions in 17 countries around the world where visa applications can also be made: Australia, Belgium, Brazil, China, Ethiopia, India, Japan, Kenya, Namibia, Nigeria, South Africa (Pretoria, Johannesburg, Cape Town), Sweden, Switzerland, United Kingdom, United Nations(New York), Zambia and Zimbabwe.

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Venue and accomodation

The venue of the Forum is Gaborone International Conference Centre (GICC), Gaborone Botswana. More information about the Forum venue is available at www.grandpalm.bw

Delegates are responsible for their accommodation arrangements. However, local organizers have made a number of reservations at the following Hotels within the venue of the Forum:

Hotels	Star rating	No of rooms	Distance from GICC	Booking code
Peermont Walmont	4	188	same location	CDA11116
Peermont Metcourt Inn	3	149	same location	CED11116
Avani Gaborone Hotel and Conference Centre (formerly known as Gaborone Sun)	4	196	5.4 km	–
Masa Square Hotel	4	153	3.6 km	CEDAN01116
Tlotlo Hotel and Conference Centre	3	84	1 km	AADFI

Additional Accommodation in Gaborone

In addition to accommodation provided at the proposed Forum Venue, The City of Gaborone also offers World Class Accommodation at the following hotels, all within 7km to the venue:

• AVANI GABORONE HOTEL AND CASINO 3*
• LANSMORE HOTEL 4*

Participants are advised to make their hotel booking/reservations directly with the designated hotels using the code provided.

Contact Officials at CEDA host institution in Botswana

The following officials of CEDA Botswana could also be contacted for assistance in connection with hotel booking/reservation and for visa related issues:

• Mrs Shadi Showa
  sshowa@ceda.co.bw
  +267 3991021
• Mr Bakang Seago
  bseago@ceda.co.bw
  +267 399 1067

Please note that reservations made will be on first come first served basis, therefore, participants are advised to confirm their bookings with the hotel not later than October 15th 2016. After this date, the AADFI may not guarantee availability of rooms at the recommended hotels.

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